Assistant Director – MIS, West Midlands

£54,191 - £57,498 per annum

Posted 3 months ago | ref: 272447

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Protocol are working closely with a Further Education College based in West Bromwich in their search for an experienced Assistant Director of MIS to work with the Director of Information Services, Funding and Exams, the post holder is responsible for the development, implementation and maintenance of robust management information and data processing arrangements, which support the college to achieve learner and funding targets.


The role;
This position is offering full time hours on a Permanent basis. 
The post holder will be responsible for the day-to-day management of the data team, including curriculum setup, timetabling and ILR and will be expected to carry out audit, eligibility and compliance checks on learner documentation to ensure accuracy of the college’s funding claims and general compliance with stakeholder requirements. The main focus of the post will be compliance with funding rules and accuracy of the data underpinning the ILR. The post holder will provide leadership, promote staff development and will operationally manage the service by having a strong understanding funding methodologies, information management, reporting, systems development, curriculum planning and performance monitoring.

 Due to the nature of the business, the post requires physical presence on site. The postholder will be based at the main West Bromwich campus, but – on occasion – may be required to travel to other college campuses.


Key Responsibilities;

  • Lead and manage the Funding Data team, ensuring that staff and resources are allocated efficiently.

  • Manage the ILR claims process, ensuring that student data is recorded accurately and submitted within the required timeframes.

  • Ensure PDSAT, SCORE and other systems are comprehensively reviewed, with actions taken to ensure funding claims are complete and compliant.

  • Develop, maintain and update associated funding documentation and electronic records, in line with both internal and external funding requirements.

  • Actively participate in and lead – if required – all student data related funding audits.

  • Provide funding and data training to the wider MIS team, other staff and key stakeholders.

  • Keep up to date with funding developments within the FE sector, particularly those that may change information requirements, and advise staff accordingly.

  • Actively plan and participate in enrolment activities throughout the college.

  • Advise on the impact of curriculum decisions on college performance statistics and funding regulations.

  • Participate in the annual curriculum planning cycle as directed by line manager.

  • Ensure that course master file and timetabling across the organization is completed in a timely and accurate manner.

  • Work closely with the Corporate Information Team to develop reporting mechanism across the organization, streamline processes and improve access to key managerial information.

  • Actively participate in an annual performance planning, monitoring and review processes.

  • Contribute to the identification, reporting and control of risks across the employer led provision managed by the College and its subcontractors, if applicable.

  • Other duties commensurate to the grade as directed by the postholder’s line manager.

  • Deputise for Director of Information Services, Funding and Exams when required.


The Person;
We are therefore seeking individuals with experience in MIS and either have a proven record working as an Assistant Director of MIS or that have the seniority within this type of role (MIS) to take the next progressive step in their career. The ideal candidate will hold the below attributes;

  • A degree level qualification in a relevant field (or associated extensive experience in the sector) 
  • In depth experience of preparing ILR returns
  • Substantial experience of audit requirements and thorough understanding of essential controls required OR significant experience of reporting and systems development in a large FE organisation
  • Experienced user of a students’ records database, including timetabling
  • Good understanding of funding requirements across all three major funding streams: 16-18 EFA, 19+ AEB, Apprenticeships
  • Experience of leading and developing teams
  • Confident user of MS Excel and MS Access. Recent working knowledge of SQL reporting.


If this sounds like you or something you could be interested in; Hit apply now to speak with one of the consultants! 


Protocol are proud to be Disability Confident Committed. We are happy to make any reasonable adjustments at any stage of the recruitment process should you need it, please let us know


About Protocol

Protocol are the specialist full-service recruiter dedicated to education, training and skills. People are at the heart of everything we do. We place people first. We’re more than a recruitment agency – we pride ourselves on our ongoing support and aftercare delivered by our expert team, and all our candidates benefit from free access to our exclusive online CPD portal, Learning Zone. Whatever your career goals, we’ve got the right role for you. With a wide range of temporary and permanent positions available, from lecturing and training jobs

The legal bit…

Protocol National ltd trading as Protocol are acting as an employment agency for this vacancy. As a result of the volume of applications we are currently receiving we regret that we may be unable to respond with individual feedback. If we have not contacted you within two weeks of your application being received then regretfully your application will not be taken forward on this occasion.